Informationen Namespace Supervisor

Information on Registry and VPN Form Handling for Namespace Supervisors

The regulations mentioned below apply to DESY Registry registration forms for primary accounts and the VPN forms of all account types. No DESY Registry form is required for functional or personal accounts.

Namespace supervisors can create a pre-filled Registry PDF form for users via the DESY Registry after creating an account: In the left menu click on "Print account form" -> Enter the account and click on "Display account registration form as PDF".

An overview of all IT forms can be found on the following website:
https://it.desy.de/forms/

Needed Signatures

  • The signature of the user is needed in any case!
  • The signature of the namespace supervisor is normally not needed. The supervisor already agrees by creating the account or granting access to VPN.
     

Exceptions

  • The signature of a namespace supervisor is required if the UCO is requested to create an account or assign a VPN resource. - This procedure is only practiced in reasonable exceptional cases.
  • For sign-off forms the signature of a namespace supervisor is required if the account is to remain active for more than two weeks after the user has left DESY.
     

Submission of the Forms

  • Preferred way: Scan the form and send it by e-mail to registry@desy.de, preferably with the person's name or account in the subject line
  • Alternative way: Hand in the form personally at the UCO or send it by internal mail or drop it in the mailbox (location: Geb 2b / Room 131d), scanning is then done by UCO staff
     

Reminders

The UCO is obliged to request the registry registration and VPN forms within a reasonable period of time. Two reminders are therefore sent automatically to the person who created the account or assigned the VPN resource as follows:

Registry Registration Forms

  1. Reminder: One week after the initial password has been changed
  2. Reminder: Two weeks after the initial password has been changed
  3. After three weeks a notice will be sent that the account will be disabled. Afterwards the account will be disabled accordingly within one working day. - The account will only be reactivated, when the signed form has been submitted to the UCO.
     

VPN Forms (Commitment Form)

  1. Reminder: One week after the ressource has been granted
  2. Reminder: Two weeks after the ressource has been granted
  3. After three weeks a notice will be sent that the VPN ressource will be revoked. Afterwards the VPN ressource will be revoked accordingly within one working day. - The ressource will only be regranted, when the signed form has been submitted to the UCO.