Mailinglisten

Ermöglicht einen Nachrichtenaustauschs per E-Mail zwischen größeren Gruppen.

Preface

In general you have to differenciate between a mailinglist and a e-mail distribution list.
Our SYMPA mailinglist service, whose creation we will describe on this webpage, is hosted and administrated centrally on our server.
An simple e-mail distribution list is usually created manually in your mailclient and is not centrally administrated from our DESY IT service.

Function and types of mailinglists

Mailing lists are for sending e-mails to many recipients without having to address them seperately. Instead one send an e-mail to one address and the mailing list server accomplishes the sending itself. Examples are:

  • Newsletter: Sending information to many subscribers by the editors of a newsletter
  • Hotline or Contact Address: Possibility that many people send to very few, e.g. a support-line or an office, organising a conference
  • Wworking Group: A well defined set of people send e-mails to one another using a mailinglist

+
Newsletter-ähnliche Listen mit E0Mail-Adressen aus der DESY-Registry (R2) [to come]

Announcements / Newsletter

Mailing lists annoucing information, e.g. alle users with access to resource XYZ or all members of namespac UVW, must reach the corresponding account owners. Therefore the PCA is used as subscriber.

 

Beispiel 1: Resource access "xyz" for account "meierh" and "liesexyz"

User: Hans Meier
Account: meierh
Accounttyp: primary
PCA: hans.meier@xfel.eu will be subscribed

User: Liese Müller
Account: liesexyz
Accounttyp: functional
PCA: liesexyz@mail.desy.de will be subscribed

Beispiel 2: three accounts of one person, all in namespace UVW

User: Kim Kanns
Account1: kimkanns
Accounttyp: primary
PCA: kim.kanns@desy.de

User: Kim Kanns
Account2: kkpers
Accounttyp: personal
PCA: kkpers@mail.desy.de

User: Kim Kanns
Account3: kkfunc
Accounttyp: functional
PCA: kim.kanns@cern.ch

The list r.nsall.uvw@desy.den> will have these subscribers
kim.kanns@cern.ch
kkpers@mail.desy.de
kim.kanns@desy.de
Hot-Line-ähnliche Listen mit E-Mail-Adressen aus der DESY-Registry (R2) [to come]

Namespace-Supervisor*innen und -Administrator*innen (Hotline)

Nowadays many administrators use an specific account for administration purposes (to seperate admin tasks from others) and other administrators keep using their primary account. Thus, the PCA must be used for this mailing list class.

 

Beispiel 1:

User: Hans Meier
Account: meierh
Accounttyp: primary
PCA: hand.meier@xfel.eu
=> hans.meier@xfel.eu wird abonniert

Beispiel 2:

User: Liese Müller
Account: lieseadm
Accounttyp: personal
PCA: lieseadm@mail.desy.de
=> lieseadm@mail.desy.de wird abonniert

 

Arbitsgruppen Listen mit E-Mail-Adressen aus der DESY-Registry (R2) [to come]

Working groups

R2 groups may be used as source for subscribers of SYMPA mailing lists. As accounts are members of groups, some mapping to e-mail addresses has to be set up. As most people use only the mailbox of their primary account, even if they have more than one account, e-mails to this kind of mailing lists will be sent with the PCA of the primary account of the subscribed account of that group. The reasons are, that otherwise one would have to switch identities in the mail programs and for every different account within a group the users would have to remember, which address would be the correct one. 

Example: three account in a group

User: Hans Meier (DESY)
Account: kimkanns
Accounttyp: primary
PCA: hans.meier@desy.de

User: Liese Müller (EXFEL)
Account: liesemu
Accounttyp: primary
PCA: liese.mueller@xfel.eu

User: Peter Lustig (CSSB)
Account: plfunc
Accounttyp: functional
PCA: peter.lustig@cssb-hamburg.de

 

Access rights and parameters may be changed by the list owner, who is responsible for the mailing list.

By default, attachments sent via mailing list can have a maximum size of 5 MB. It is possible for the mailing list owner to request to increase or decrease that size.


Useful addresses




  • LIST-request@desy.de : send an e-mail to this address and you will reach the list owners


  • LIST-subscribe@desy.de : sending an e-mail to this address will subscribe you to the list (if it is an open list)


  • LIST-unsubscribe@desy.de : will unsubscribe you in most cases; some e-mail programs even offer a link, which will send that e-mail automatically on your behalf