What is Indico?

Indico is a web-based tool designed for organizing, managing, and conducting scientific conferences, workshops, meetings, and other events. The name stands for "Integrated Digital Conference" and is primarily used within the academic and research community. Indico is developed at CERN.

You can access DESY-Indico via https://indico.desy.de.

Key Features of Indico

The following list provides a brief overview of Indico’s core functionalities:

Event Management

• Creation and management of conferences, seminars, lectures, etc.
• Participant registration (including registration and payment processing).
• Scheduling (program, sessions, rooms).
   

Document and Material Management

• Uploading and managing abstracts, papers, presentations, and posters.
• Automated creation of proceedings.
   

Access Control & Security

• Role-based permissions (organizers, speakers, participants).
• Password protection and encrypted communication.

Access to Indico

DESY Indico (https://indico.desy.de) is available to all groups at DESY for organizing work-related events. Events not originally initiated by DESY can also be hosted on Indico if they align with DESY’s interests. In such cases, there should be a designated DESY contact person, and coordination with the IT group via the UCO (User Coordination Office) is required.

Non-DESY users can log in to Indico using the Helmholtz AAI. More information is available on the following webpage:
https://indico.desy.de/news/6-using-helmholtz-id-as-login-method

Documentation

General documentation on using Indico can be found on this external website:
https://learn.getindico.io/

Documentation for specific use cases at DESY is available here:
https://xwiki.desy.de/xwiki/bin/view/IT/UCOKB/UCO%20Self-Service-Portal/Indico/

ePayment in Indico

Indico offers the option for event registrants to pay conference fees. If this payment feature is to be used, certain conditions must be clarified with the finance department (V3 framework). Further details on this topic can be found here:
https://indico.desy.de/news/4-aktivierung-des-paypal-plugins-enable-paypal-plugin

Categories in Indico

Individual categories and subcategories in Indico are maintained and managed by their respective category administrators.

Training

A training session on using Indico’s web interface is offered. The two-hour session focuses on providing basic knowledge for creating and organizing your own conference. If interested, please send an email to it-training@desy.de.

Training content includes:

• Introduction to the Indico web interface.
• Setting up a test conference.
• Tips for administering your own conference on Indico (participant lists, talks).

Central Support Level

Central support for Indico includes providing the Indico system itself, deploying new Indico versions, conducting training (see above), assisting with detailed questions about Indico, and offering preliminary advice before an event. However, designing an entire event is not part of the support.

Support

For any questions, please contact indico@desy.de.