Home Office


On this and the subsequent pages the possibilities are mentioned to work from home in the so-called "home office". This is only about the technical possibilities - other aspects to be considered such as data protection, work organisation etc. are not subject of these explanations. A guideline for mobile work and home office can be found on the web page of staff position D4 (here, German only).

application/pdf Guideline for mobile Working and Home Office (721KB)
Guideline for mobile Working and Home Office

In view of the spread of the corona virus and the associated regulations at DESY, these instructions were written on a comparatively short time scale, and some aspects may not yet have been taken into account. Therefore we are always grateful for questions and suggestions for further improvements, please contact the UCO (see below).

In view of the current (16.3.2020) applicable home office regulations, work on private computers is also dealt with in particular. In any case, a computer with an internet connection at home is required. Special requirements are necessary for working within the complete DESY computing environment, these are described below. Some services such as mail and calendar, Confluence oder DESY Sync & Share, on the other hand, can easily be used via an internet browser. Access to the scientific computing resources  Maxwell and NAF/BIRD is also easy.

Please note that the UCO can only provide assistance for private environments with difficulty, as unknown conditions of the technical environment may have influence on the reported problem.

Helpful Links


Forwarding of Phone to business Cell Phone / private home Phone

Communication

Remote Desktop Connection to your DESY Workstation

An SSH tunnel should be used prioritised instead of VPN to connect to the internal network for security reasons. Please see SSH vs. VPN by D4 (web site is only available from the internal network and only in German language).

  • If you want to connect to your DESY workstation on the campus using your (private) computer at home, please follow the instructions on: Access from external computers
  • Please follow the instructions on that site before going into home office.

 

DO's / DON'T's

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Should I preferably use SSH or VPN?

Please use SSH-based connections prioritised instead of VPN.

The reason for this is that the number of simultaneous VPN connections is limited and all VPN connections become slow under heavy load. Instead, SSH-based connections are dimensioned for high loads and are therefore more resilient.

Which Services should I NOT use when using VPN?

If you work with a VPN connection, please avoid data-intensive services such as

  • Videostreams (e.g. Youtube, Internet Livestreams)
  • Audiostreams (e.g. Spotify, Internet Radio, Podcasts)
     

The reason for this is that the load capacity of the VPN gateway is limited. If these services are used by a large number of users, all VPN connections may suffer as a result of all connections becoming sluggish. If the load is high, all VPN users are hindered in their work.

FAQ

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Are there any Restrictions when working from Home?

Yes, depending on what you have to do from home, you may have to expect restrictions.

This particularly concerns the possibly limited capacity of the own Internet access or also the latency of the network connection to systems and services within the DESY network. This can lead to the fact that some applications such as Matlab can only be used from home to a limited extent and under certain conditions. If you should have to use special use cases or applications from home and see problems, please contact the UCO (phone: 5005, e-mail: uco@desy.de) for consulting purposes, stating your specific use case and the conditions of your use case (operating systems involved, etc.).

Login to the CISCO Self Service Portal is not possible - What can I do?

First, please make sure that your device is able to connect to DESY internal web sites. If you can basically access the web page of the CISCO Self Service Portal, but receive a message of the type "Berechtigung verweigert" / "Permission denied" when logging in, please contact telefon.service@desy.de giving your account name and your DESY extension to obtain permissions for the login. Please note that due to an increased number of requests, it could take a bit longer that usual until your request can be processed.

UCO Hamburg

UCO Hamburg
Phone: +49 (0)40 8998 5005
E-Mail: UCO Hamburg
Location: 2b / 131d
Link: https://it.desy.de/services/uco