Secured Printing

Secured printing is a printing option which allows printing your documents only when a password is entered on the printer itself. This way documents are printed when you are at the printer and the print outs can't get into the wrong hands. This method is, especially at DESY, a handy and secure way to print out e.g. your salary statement.

Notice: Locked printing doesn't work on Ubuntu and macOS.


To use locked printing your computer has to be in the internal DESY network.

How to setup a secured print job


To set up a locked print out on a Windows computer follow these steps:

Step 1: In the document which you want to print, e.g. a Word document, go to "File" and "Print" in menu at the top.

Step 2: At the bottom of the selected printer click on "Printer Properties".

Step 3: In the opened window click on "jobtype" and then on "Locked Print". After that click on the option "details" on the right to set up an user ID and password.

Step 4: In the newly opened window select "Create own ID" under the drop down menu "User-ID". Now you can enter your user-ID in the right field. You can choose anything with letters or numbers up to 8 characters. After that enter your password/PIN (only numbers, 4 to 8 digits) in the bottom field. You will have to retype this password on the printer afterwards.




As soon as you have sent your locked print job and arrived at the printer, follow these steps:

Step 1: Press the hardware button "Print" left of the printer display to see the print jobs.

Now the display should show this menu:

You will now see your locked print job shown as your chosen user-ID / user-code.

Step 2: Select this print job to see detailed information like date and time of the print job. With these you can confirm once more that it is really your print job.

Step 3: As soon as you select the print job the password will be required. Type your password/PIN with the hardware or software number pad and confirm with "OK".

Step 4: To finally print your job, press the "Print" button.